Terms of Service

1. Acceptance of Terms

By accessing or using Scout Camp Log ("the Service"), you agree to be bound by these Terms of Service. If you are registering on behalf of a scout group or organisation, you represent that you have the authority to bind that organisation to these terms. If you do not agree to these terms, please do not use the Service.

2. Description of Service

Scout Camp Log is a registration and management system designed for scout groups to manage member information, events, communications, and administrative tasks. The Service enables authorised users to collect, store, and manage information about scouts, leaders, and guardians.

3. User Accounts and Registration

To use certain features of the Service, you must register for an account. When registering, you agree to:

  • Provide accurate, current, and complete information
  • Maintain and promptly update your account information
  • Maintain the security of your password and account
  • Accept responsibility for all activities that occur under your account
  • Notify us immediately of any unauthorised use of your account

4. Parental Consent and Children's Information

The Service is designed to store information about children who are members of scout groups. By using this Service to register a child:

  • You confirm that you are the parent, legal guardian, or have appropriate authorisation to provide the child's information
  • You consent to the collection, storage, and processing of the child's personal information as described in our Privacy Policy
  • You understand that the information will be accessible to authorised scout group leaders and administrators
  • You agree to keep the child's information accurate and up to date

5. Acceptable Use

You agree to use the Service only for lawful purposes related to scout group management. You must not:

  • Use the Service for any unlawful purpose or in violation of any applicable laws
  • Share login credentials with unauthorised individuals
  • Attempt to gain unauthorised access to other users' accounts or data
  • Use the Service to collect or store information without proper consent
  • Upload or transmit viruses, malware, or other harmful code
  • Use the Service in any way that could damage, disable, or impair the Service

6. Data Protection and Security

We take the protection of personal data seriously, particularly when it involves children. We implement appropriate technical and organisational measures to protect personal data. However, you are responsible for maintaining the confidentiality of your account credentials and for ensuring that only authorised individuals within your organisation have access to the data. Please refer to our Privacy Policy for detailed information about how we handle personal data.

7. Intellectual Property

The Service and its original content, features, and functionality are owned by Scout Camp Log and are protected by international copyright, trademark, and other intellectual property laws. You retain ownership of any data you input into the Service.

8. Limitation of Liability

To the maximum extent permitted by law, Scout Camp Log shall not be liable for any indirect, incidental, special, consequential, or punitive damages, or any loss of profits or revenues, whether incurred directly or indirectly, or any loss of data, use, goodwill, or other intangible losses resulting from your use of the Service.

9. Service Availability

We strive to maintain the availability of the Service but do not guarantee uninterrupted access. The Service may be temporarily unavailable due to maintenance, updates, or circumstances beyond our control. We will endeavour to provide notice of planned maintenance where possible.

10. Termination

We may terminate or suspend your account and access to the Service immediately, without prior notice, for conduct that we believe violates these Terms of Service or is harmful to other users, us, or third parties. Upon termination, your right to use the Service will immediately cease.

11. Changes to Terms

We reserve the right to modify these Terms of Service at any time. We will notify users of any material changes by posting the new terms on the Service and updating the "Last updated" date. Your continued use of the Service after such modifications constitutes acceptance of the updated terms.

12. Governing Law

These Terms of Service shall be governed by and construed in accordance with the laws of the jurisdiction in which your scout organisation operates, without regard to its conflict of law provisions.

13. Contact Us

If you have any questions about these Terms of Service, please contact your scout group administrator or reach out to us through the contact details provided within the Service.